TrovaDesk is the complete front-desk system for small Canadian clinics. AI answers every call, patients book online, reminders go out automatically, and your team manages everything from one clean dashboard. No expensive practice-management software required.
🇨🇦 Built in Canada · Patient data stored in Canada · PIPEDA & PHIPA aligned · DPA provided
Whether or not you have booking software, your front desk is still drowning in phone calls, callbacks, and incomplete forms. Here's why—and how we fix it.
Phone Interruptions During Peak Hours
Your team can't serve the patient in front of them while fielding constant booking calls. Evening hours are chaos. Phones ring nonstop while the waiting room is full.
Impact
Rushed appointments. Frustrated staff. Patients who walk in feel ignored.
The Manual Callback Loop
Call to collect info. Call to confirm appointment. Call about incomplete intake forms. Call with reminders. It never ends.
Impact
Hours each day spent on the phone instead of with patients.
Incomplete Intake Forms
Paper forms get lost. Email forms get ignored. Patients show up missing insurance cards or medical history.
Impact
Appointments delayed. Practitioners lose billable time. Staff scrambles to collect info.
Here's how we fix it
Your AI receptionist answers 24/7 in a natural, friendly voice. It books appointments, captures patient info, and transfers complex cases to your team.
Every phone and web booking lands in one organized workspace. AI summarizes each request and tells your team exactly what needs attention.
Intake forms sent via SMS and email with one click. Real-time progress, automatic reminders, and patients who arrive ready to be seen.
Never miss a call. AI books appointments, answers questions, transfers when needed
All phone and web bookings in one place. AI summaries show what matters most
Digital forms sent automatically. Track completion in real-time. No more paper
Structured follow-ups. Never forget who needs calling. Track attempts and outcomes
See at a glance which patients are ready to book. Complete intake = green light
Full history of every patient interaction. Know exactly what happened when
Patients book directly from your clinic's booking page — 24/7. Real availability based on your business hours. No double-bookings. No back-and-forth.
Automatic SMS and email reminders sent at your configured lead time. Patients show up. No-shows drop. No manual follow-up needed.
A clean week-view calendar built for clinic workflows. Colour-coded by status. Conflict detection built in. Create, modify, and cancel with full patient notification.
When a patient needs to change their appointment, they submit a secure request form. Staff review the details and confirm — no phone tag required.
Track booking conversion, no-show rates, callback completion, and online booking adoption. Weekly trend charts. Know what's working.
We're onboarding our first founding clinic partners now. Founding partners get priority onboarding, locked-in pilot pricing, and direct input into the product roadmap. We're looking for Canadian multi-disciplinary clinics ready to modernize their front desk.
Physiotherapy · Chiropractic · Massage Therapy · Naturopathic · and more
No setup fees. No hidden costs. Cancel anytime.
Perfect for: Small clinics (1-2 practitioners)
Perfect for: Growing clinics (3-5 practitioners)
Perfect for: Multi-location clinics (5+ practitioners)
Cost comparison
Traditional front-desk receptionist (Ontario average)
~$0/month
TrovaDesk Starter
from $199/month
Potential monthly savings
$0+
Swipe horizontally to view all plan details.
| Feature | Starter | Professional | Enterprise |
|---|---|---|---|
| AI phone receptionist | Included | Included | Included |
| Workflow dashboard | Included | Included | Included |
| Call volume | Up to 200/month | Up to 500/month | Unlimited |
| Support | Priority phone | Dedicated success manager | |
| Locations | Single clinic | Single clinic | Multi-location |
Answers to common questions about setup, privacy, integrations, and how TrovaDesk works alongside your clinic.
TrovaDesk uses modern voice AI tuned for healthcare conversations — friendly, clear, and professional. If a patient asks whether they're speaking to a person, the AI identifies itself honestly and can transfer to your team.
Stop missing calls, reduce front-desk chaos, and give your staff more time for patient care.
See it in action. 15-minute live demo, no sales pressure.
Incoming call
AI answering now
TrovaDesk Dashboard
Live request overview
18
Calls
7
Ready
4
Callbacks
New booking request summarized
Intake form sent automatically
Callback queued for front desk